Descriptions of the [Field Definition] Area

The following explains each item in the [Field Definition] area.

Item Description
[Delete] button Clicking deletes the checkmarked field definitions. Multiple selection is possible.
[Browse] button Clicking turns the permissions of the checkmarked fields to [Read-only]. Multiple selection is possible.
[Edit] button Clicking turns the permissions of the checkmarked fields to [Writable]. Multiple selection is possible.
[Mandatory] button Clicking turns the permissions of the checkmarked fields to [Mandatory]. Multiple selection is possible.
[Preview] button Clicking enables you to check beforehand how the form will appear when the current setting is applied.
[Layout Name] drop-down list Select the layout for the target activity.
Checkbox When operating via the following buttons, mark the checkbox to select the operation target.
  • [Delete] button
  • [Browse] button
  • [Edit] button
  • [Mandatory] button
  • [↑] button
  • [↓] button
[Attribute Value] Displays the attribute name.
[Permissions] drop-down list Select the permission of the attributes from the following.
  • [Read-only]
  • [Writable]
  • [Mandatory]
  • [Custom]
    This type can be specified only for document type fields. Permissions to documents can be specified in detail.
    The selected attribute permissions can be changed in bulk.
    Mark the checkboxes next to the attributes for which the permission is to be changed and click one of the following buttons. The permission of the selected attribute is changed to the desired permission.
  • [Browse] button
  • [Edit] button
  • [Mandatory] button
[Default Value] Enter the value to be applied to the activities for which no value is specified by the user.
[Access Permissions] checkbox Specify the access permissions for document type attribute. Only when [Permissions] is [Custom], the user can set any access permission. When [Permissions] is other than [Custom], the access permissions are as follows.
  • [Read-only]
    [Content] can only be obtained, viewed, or printed.
  • [Writable], [Mandatory]
    [Attribute] can be edited.
    [Content] can be obtained, set, viewed, or printed.
    [Entry] can be added or deleted.
When a Workflow is started from DocumentSpace or CollaboSpace, the document is copied to the primary document field. This means that you cannot select the [Read-only] permission for the document type attribute of the start form, because the permission does not include the "Add Entry Permission". In this case, if you select the [Custom] permission, the Add Entry Permission is always enabled. The following types of access permissions can be specified for the fields of document type.
  • Attribute Settings: Allows you to set the attributes for the document.
  • Obtain Content: Allows you to obtain the document contents
  • Set Content: Allows you to set the document contents
  • View Content: Allows you to view the content of the document via the viewer.
  • Print Content: Allows you to print the document contents
  • Add Entry: Allows you to add a new entry under the folder.
  • Delete Entry: Allows you to delete objects under the folder.
When [Read-only] is specified as the access permission to a document type field, the access permissions of Obtain Content, View Content, and Print Content are also granted. When [Writable] or [Mandatory] is specified, all access permissions are granted. When [Custom] is specified, you can specify any combination of access permissions in detail.
[Lock] This item can be set only in the start form (the form for the start point of the Workflow).
Specify whether or not the document field is to checkout or lock the target document at the start. When the document field is specified to checkout or lock the document, this field is processed as follows:
When [Lock] is specified When a document in DocumentSpace is specified to be stored in this field, as the startup parameter, the document will be locked and copied under the authority of the user that started the Workflow. The permissions to add or delete entries to/from this document field will be suspended until unlock is performed.
When [Check out] is specified When a document in DocumentSpace is specified to be stored in this field, as the startup parameter, the document will be checked out and copied under the authority of the user that started the Workflow. The permissions to add or delete entries to/from this document field will be suspended until unlock is performed.
[Apply] button Clicking saves the settings of the field definition.

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