Descriptions of the [Parameters] Page (Document Registration Definition)

The [Parameters] page (Document Registration Definition) allows you to set the parameters for Document Registration Definition.

The following explains each item in the [Parameters] page (Document Registration Definition).

Item Description
[Document] drop-down list Select the target document type attribute. The menu displays all the document type attributes existing in the Workflow definition. This is a required item.
When no document type attribute exists, only "(Not Specified)" is shown in the drop-down list.
[Template Name Attribute] drop-down list Select from the attribute templates of DocumentSpace (for viewing). The displayed template type varies depending on the cabinet ID of DocumentSpace. You can also select "(Not Specified)" at the top of the selector.
[Attribute Setting Target] drop-down list Select a target for which you want to set the attribute.
[Class ID] Select a class ID to be set on the registration of the document. Select a class ID in the class ID selection window which is displayed by clicking the [Select Class ID] button.
[Container] Specify the destination where documents are to be registered from the Workflow. DocumentSpace folders or drawers can be specified as the destination. This is a required item.
If you select [Container] from the drop-down list on the left side, the [Select Container] button appears. Clicking this button opens the [Select Container] window where you can select the destination. Selecting the [Parameters] view mode allows you to display the selected destination as a link.
If you select [Attribute] from the drop-down list on the left side, the attribute selection drop-down list appears, from which you can specify the destination using the object ID.
[Specify Folder] [Create a folder] checkbox To create a new folder as the destination when registering a document, mark this checkbox.
[Folder Name] Specify the name of the folder to be created. When left blank, the name of the document field is filled in as the folder name. This item cannot be specified when the [Create a folder] checkbox is not marked.
[Overwrite Search Attribute] Set the document attribute used for identifying an existing document that should be overwritten when registering a new document.
Specify the attribute in the format {namespace}:{attribute ID}. Only one attribute can be set.
A new document will be registered according to the attribute set in [Overwrite Search Attribute] as shown below.
  • When there is an existing document whose attribute value is the same as that of the new document: The existing document is overwritten by the new document.
  • When there is no document whose attribute value is the same as that of the new document: The document is newly registered.
  • When there are two or more documents having the same attribute value: An error occurs.

  • Only single-valued type attributes can be set for [Overwrite Search Attribute].
  • If the existing document to be overwritten is locked or checked out, an error occurs.
  • When the [Create a folder] checkbox is marked, a new folder will be created even if a folder having the same name already exists.
  • The following shows some examples of {namespace}:{attribute ID}.
    • For system attributes
      For example, "system:name" for the "name" attribute.
    • For user attributes
      You can view a list of user attributes in Document Management Services Administrative Tool. A list of user attributes that are set for a cabinet will be displayed under [Show Cabinet Basic Info].
      For example, "user:applicationNo".
[Overwrite Method] drop-down list Select the overwrite method from either [Replace Content] or [Update].
[Update - Comment] If you selected [Update] from [Overwrite Method], set the comment to be used when the overwrite is performed.
[URL Attribute for Registered Objects] drop-down list Specify the attribute for retaining the URL referring to registered documents. URI multi-value attributes can be specified. A URL opening objects created by copying an object stored in a document field will be retained.
[URL Attribute for Downloading the Registered Objects] drop-down list Specify the attribute for retaining the URL referring to registered documents. URI multi-value attributes can be specified. A URL downloading objects created by copying an object stored in a document field will be retained.
[URL Attribute for Printing the Registered Objects] drop-down list Specify the attribute for retaining the URL referring to registered documents. URI multi-value attributes can be specified. A URL printing objects created by copying an object stored in a document field will be retained. You can use this drop-down list only if a print application is available.
[URL Attribute for Viewing the Content of the Registered Objects] drop-down list Specify the attribute for retaining the URL referring to registered documents. URI multi-value attributes can be specified. A URL viewing the content of objects created by copying an object stored in a document field will be retained.
[URL Attribute for Viewing the Index Image of the Registered Objects] drop-down list Specify the attribute for retaining the URL referring to registered documents. URI multi-value attributes can be specified. A URL viewing the index image of objects created by copying an object stored in a document field will be retained.
[Attribute for Assigning ID to Registered Objects] drop-down list Specify the attribute for retaining object IDs of registered documents. String type multi-value attributes can be specified. A string representing an ID of the object created by copying an object stored in a document field will be retained.
[Attribute for Destination Container URL] drop-down list Specify the attribute for retaining the URL referring to the parent folder of registered documents. URI single-value or multi-value attributes can be specified. If the folder is not created, the specified location is retained. If the folder is created, the URL opening the folder is retained.
[URL Attribute for Downloading the Destination Container] drop-down list Specify the attribute for retaining the URL referring to the parent folder of registered documents. URI single-value or multi-value attributes can be specified. If the folder is not created, the specified location is retained. If the folder is created, the URL downloading the folder is retained.
[Attribute for Assigning ID to the Destination Container] drop-down list Specify the attribute for retaining the object ID of the parent folder of registered documents. String type single-value or multi-value attributes can be specified. If the folder is not created, the specified location is retained. If the folder is created, the object ID of the folder is retained.
[Add] button Click this button to display the attribute selection window where you can register the document attribute using an attribute template.
Selecting an attribute template from the [Attribute Template] drop-down list displays the list of the document attributes. When you select a document attribute and click the [Add] button, the selected document attribute is registered.
[Delete] button Deletes the selected document attribute.
[Document Attribute Name] Displays the attribute name defined in the attribute template of DocumentSpace.
[Specifying Method] drop-down list Select one of the following.
  • [Attribute]
  • [Text (Expression Embeddable)]
  • [Expression]
[Attribute Value] Set as follows according to the selection in the [Specifying Method] drop-down list.
When [Attribute] is selected:
[Attribute Type] drop-down list
Select one of the following.
  • [Workprocess Attribute]
  • [Activity Attribute] (for each activity definition in the Workflow)
  • [User-defined Attribute]
[Attribute Name] drop-down list
Lists attribute names according to the selection in the [Attribute Type]. Listed attributes are the same data types as those shown in the parameters in the left. When the parameter in the left is single-value, the attribute is single-value, and when the parameter is multi-value, the attribute is single-value and multi-value.

When [Text (Expression Embeddable)] is selected:
Enter the attribute in text.

For details of expressions embedded in text ➯ "Expanding Expression into String"

When [Expression] is selected:
Enter the expression in the [Attribute Value] textbox.

For details of expression description ➯ "About Condition Expression Description"
[Apply] button Clicking saves the document registration definition settings.

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